Getting Started
- Decide what type of employment you are
looking for.
Federal Work study (if eligible, as shown on
your Financial Aid award Notice), or Non Work
Study.
- Locate and apply for employment.
Log on to JobX to apply. Many
work-study and non work-study positions for both
on and off-campus are located on this website.
Employers themselves will add and edit their
jobs, then we make them available to students as
soon as possible. This website allows students
to search for jobs according to several
criterion including industry, job type and
classification. You might also want to look for
jobs which are advertised around campus, or on
TuftsLife,
etc.
After finding a job of interest students may
apply online if the employer is accepting online
applications, otherwise, the student should get
in touch with the contact person listed at the
bottom of the Job Description to apply.
- Complete all "Condition of Hire" forms.
If you will be working for the first time
through the Tufts student payroll system either
on-campus or at an approved off-campus community
service location, you must fill out the
following forms before you begin working: I-9
Employment Eligibility Verification Form, Direct
Deposit Form, and W-4 Form. All of these forms
can be downloaded from the HR Service Center
website:
http://hr.tufts.edu. See below for a
detailed explanation of each form. Submit all
forms to your hiring supervisor. The hiring
department is responsible for entering your
information into the Tufts ePAF system.
If you choose a second job, in a different
department or company, and you are already in
the system (i.e. all of the above forms have
been submitted and accepted), all that is needed
is for you to ensure that your new employer
completes a new ePAF for the new position. Wages
cannot be processed without an ePAF.
You must submit a timesheet of hours worked
to your supervisor(s) each week to ensure proper
payment of wages earned.
Employment Eligibility
Verification Form (I-9)
Every student employee must have an I-9 on file
at the Human Resources Service Center in the Tufts
Administration Building in accordance with the
Immigration Reform and Control Act of 1986, which
requires proof that employees are eligible to work
in the United States. This law applies to citizens
and non-citizens. The I-9 Form may be downloaded off
of the web, along with all of the condition of hire
forms. An I-9 Form needs to be filed only once
during an employee’s tenure at Tufts unless he/she
leaves the University for more than one year or
his/her authorization to work has expired. On the
form Section 1 of the I-9 Form must be completed and
the proper documents must be presented.
Direct Deposit Enrollment
Form
The University will pay all student employees
exclusively via direct deposit. Students can have
their net pay directly deposited to a checking or
savings account at any financial institution they
choose. The Human Resources Service Center pre-notes
all requests for direct deposit. Pre-noting is an
electronic test to the financial institution to
verify the transit-ABA #, account #, and name on the
account. During this process, a check is rendered
and can be retrieved at the locations listed above
(see Payroll). Students should verify their Direct
Deposit information every September and fill out a
new Direct Deposit form if their account information
has changed.
W-4 Form
The W-4 Form is used for declaring tax
withholdings for both the federal and state
governments. It should therefore be read and
completed carefully. Incomplete documentation
(missing paperwork or forms filled out incorrectly)
will be returned to the hiring department. If the
employee would like to claim a different state
withholding than their federal counterpart, a Form
M-4, Massachusetts Employee’s Withholding Exemption
certificate, would be required.
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